A. TRAINEE MANAGEMENT

1.1 Registration of the trainees’ file by the administrative staff

1.2 Self-registration of the trainee sheet

1.3 Reception of automatic e-mails and SMS messages

1.4 Self-management of course applications and pre-registration of actions

1.5 Private area for functions and consultations

1.6 Direct import of trainees through Excel file

1.7 Record of working hours and availability by yourself and the technicians

1.8 Processing of training grants V.4.0

1.9 History of actions attended by the trainee

1.10 A Consultation of evaluation staves per module

B. MANAGEMENT OF TRAINERS

2.1 Registration of the form of trainers by the administrative staff

2.2 Self-registration of trainer’s file

2.3 Reception of automatic emails and SMS messages

2.4 Private area for functions and queries

2.5 Registration of availability of trainers by themselves and the technicians

2.6 Curricular assessment of the Trainer by the administrative staff

2.7 Print the Declaration of Training Experience and Length of Service

2.8. Sharing documents between trainees and trainers

2.9 History of training provided by the graduate

2.10 Registration and consultation of trainee assessment per module

C. COURSE MANAGEMENT

3.1 Management of characterisations/editions, courses and module

3.2 Managing applications

3.3 Course management Table (catalogue) and Modules Table

3.4 Course validity management

3.5 Definition of Professional Profiles and Services for the Conditions of Access to a course

D. MANAGEMENT OF ACTIONS

4.1 Management of actions and sessions

4.2 Importing sessions into the action using an Excel file

4.3 Pre-registration and enrolment management

4.4 Constitution of actions (selection of trainees and trainers)

4.5 Printing of documents from the Technical and Educational Dossier (Standard): Service Provision Contracts, Training Contracts, schedule, Trainer/Coordinator/Mediator/Trainee Registration Form, occurrence form, attendance and summary record sheet, list of trainers, list of trainees, attendance map, absentee map, final classification table, course referential, document distribution record, record of distribution of certificates, record of meetings, trainee/trainer
selection notes, declaration of action attendance, attendance certificates, vocational training certificates, certificates of initial pedagogical training for trainers (to be made available soon), school and vocational certificate (CEF courses)

4.6 Assessment of trainees for the purpose of certificates

4.7 Managing files and folders associated to the action (upload documents for a specific action. Only available to human resources of the training entity/training department)

4.8. Management and booking of equipment and rooms

4.9 Records of marks per module

4.A Easy, intuitive and attractively designed registration for the trainee

4.B Modular training management

4.C General enrolment management map

4.D Management of in-service training or training-action

4.E Record of external training history by trainee

E. ENQUIRIES AND RESEARCH

5.1 Trainee and graduate schedule enquiries

5.2 Miscellaneous surveys of courses and actions

5.3 Statistics on system use

5.4 Contextualised stock queries on client companies (exportable to Excel)

5.5 General map of actions

5.6 Exportation of Files on Physical Execution and Paid Expenses for Import into SIIFSE

5.7 General schedule of actions

F. APPLICATION ADMINISTRATION / PARAMETER SETTINGS

6.1 User management and authorisation profiles

6.2 Management of training areas and sub-areas

6.3 Managing automatic message content

6.4 Settings by the Administrator

6.5 Managing course formats

6.6 Management of Training Entities (mobile equipment, rooms, training places)

G. MESSAGE MANAGEMENT

7.1 Sending e-mails and SMS messages to users and groups (SMS service – activation required)

7.2 Consulting messages

7.3 Message sending status query

H. CORPORATE CLIENT MANAGEMENT

8.1 Registration of companies (beneficiaries of the training)

8.2 Company time record

8.3 Association of trainees with companies

8.4 Pre-enrolment of trainees to actions

8.5 Management of courses and actions for companies

8.6 35 Hours Management

8.7 Issuing the Single Report

8.8 Management of training validity by trainee – Control map

I. AUTOMATIC DATA INTEGRATIONS

9.1 Free integration with the informar.pt portal

9.2 Integration with e-learning (optional)

9.3 Integration with the Internet site of the training entity to be budgeted) | Integration of data with HR module and LDAP (if applicable)

9.4 Direct registrations from the Informar.pt portal

J. EVALUATION SURVEYS

10.1 Management of Evaluation Surveys

10.2 Evaluation reports

10.3 Exporting statistical data to Excel

K. FINANCIAL MANAGEMENT

11.1 Managing training projects

11.2 Management of project expenses, with automatic generation of expenses for trainees and trainers

11.3 Budget management (approved, implemented, deviations) (2013)

11.4 Management of training projects funded by POPH

11.5 Exportation of Files on Physical Execution and Paid Expenses for Import into SIIFSE

11.6 Online payments of trainees, ATM and Credit Card